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Project Assistant (m/f) IPS Belgium

Group-IPS is continuously growing and tends to hire highly motivated professionals in order to cover more geographical and industrial fields. For our engineering office in Belgium (Brussels South), we are currently looking for a Project Assistant (m/f) IPS Belgium.

 

Your Challange:

Under the supervision of a project manager, the Project Assistant will provide operational, financial and administrative support to the project team. The project team is based at the customer’s premises. Project missions can cover 3 months till 3 years, from small to larger projects.

  • Organize and maintain accurate filing systems for all Project activities, manage all project correspondence, drawings, reports, and other Project documentation as requested.
  • Assist to coordination meetings and technical meetings, write down and distribute meeting reports (FR or NL or EN when it is needed)
  • Assist in the logistic arrangements necessary for project staff travel on field missions
  • Provide the necessary administrative and logistics support to meetings
  • Focal point for all project related questions between customer, project team, suppliers, contractors and organizations.
  • Prepare financial reporting (cost reviews), maintain budget follow-up, prepare order requests and treatment of invoices.
  • Assist the Project Manager in the set-up and follow-up of the planning in MS Project
  • Setup and maintain a Project Quality Plan (procedures and templates)
  • Assist in Site & Safety Coordination activities, monitoring time schedules

Possibility to evolve towards a more technical position and to get more responsibilities in the project.

Your Knowledge and Experience:

  • Ability to participate effectively in team-based information sharing environment
  • Ability to plan, prioritize and deliver tasks on time
  • High client service orientation and initiative to solve problem, excellent analytical and communication skills
  • Consistently approaches work with energy and positive, constructive attitude
  • Ability to work with minimum supervision
  • Affinity with technical issues
  • Education: Graduate in administration, translation or technical studies
  • Skills: strong knowledge of MS Office Word/Excel/PowerPoint.  Knowledge of SAP, MS Project & Autocad is an asset.
  • Languages: French/Dutch/English very good, knowledge of other languages is an asset.
  • Experience: 0 – 5 years
  • driving license B

What we offer:

Group-IPS (Industrial Projects Services) is an international Project Management and Engineering office specialised in the preparation and realisation of industrial projects. During the last 25 years IPS successfully realised more than 900 projects – from technical adjustments, modernisation projects to the construction of complete new production facilities. Activities have been developed in a wide range of industrial sectors like steel, food, aluminium, chemistry, pharmacy...

GlaxoSmithKline, ArcelorMittal, Puratos, Barry Callebaut, P&G, Toyota Motor Europe, Cargill, Montupet and Radisson are counted among our satisfied clients.

IPS sa Belgium
Sylvia Kadry
42, Avenue Robert Schuman
B-1400 Nivelles

Phone: +32 67 874378
E-Mail: job@group-ips.com

What we offer:

IPS offers you a challenging job in a dynamic and international environment with long term professional growth potential. Quality and professionalism are our hallmark.

As a member of our team, we offer you a full-time employment with company car, group insurance, laptop, meal vouchers, mobile phone as well as other fringe benefits.

IPS sa Belgium
Sylvia Kadry
42, Avenue Robert Schuman
B-1400 Nivelles

Phone: +32 67 874378
E-Mail: job@group-ips.com